Before starting to manufacture or disassemble products, we need to make sure that we have Bills of Materials (BOM) for these products. The BOM specifies the component products that make up the larger product. Assembly BOM is intended to be used for simple assembly operations such as joining together multiple items in a pack or kit.
NOTE: This article covers the Bill of Materials functionality for Assembly items. DEAR now supports more complex Production operations. These products use a more complex Production BOM. See Getting Started with Production module for detailed information.
See Product Management - Creating a Product (necessary)
Table of Contents
Create an item with Bill of Materials
The assembly/disassembly function can only be used with items that have a Bill of Materials showing their component parts.
NOTE: To create a product with a Bill of Materials, the component products must already be created in DEAR.
NOTE: If Product A is listed as a component of Product B, Product B cannot be listed as a component of Product A. This will make the system unable to authorise assembly/disassembly orders.
To add Bill of Materials to an item:
- When creating a new product or editing an existing product, check the Bill of Materials box in the document header
- This activates the Bill of Materials tab below. Use + Component to select the component products from your inventory.
- Enter the Quantity of each component product that makes up the larger component and the Quantity to produce (1 is the default)
- Enter a Disassembly Cost percentage, Wastage Percentage and Wastage Quantity if required (see below for more information.)
- Total Cost and Cost per unit are estimated using either Average Cost, Latest Purchase Price or Fixed Purchase Price. These values cannot be changed manually. Note that these are for reference only, actual costs will be calculated according to the product's costing method (FIFO, FEFO, etc.).
- Service items associated with the assembly/disassembly can be included by clicking + Labour and Overheads. It is required to include an Expense Account for these charges.
- Save the product to complete.
Bill of Material Settings
When this check box is applied the finished good will be produced automatically after the sale order is authorised, assuming there are enough components in stock.
When this check box is applied the products are disassembled automatically after the purchase order for them is completed. Auto-disassembly is only recommended in the case where you do not sell the assembled product. Only FIFO, FIFO-Batch and Special-Batch costing methods support auto-assembly/disassembly.
Quantity to produce
Enter the yield for the BOM. 1 is the default.
Assembly Instruction URL
Enter a URL showing assembly/disassembly instructions for the product, if applicable.
Cost is estimated using:
Latest Purchase Cost
Fixed Purchase Cost
The Average Cost, Latest Purchase Cost or Fixed Purchase Cost of the BOM components is used to estimate the cost of the finished costs.
NOTE : This is for your reference only. Total cost in BOM is an estimate only. The actual cost of finished goods will be calculated using the costing method of each individual component and can vary from "Total" cost displayed in the BOM. Actual costs associates with finished goods can be seen using the Finished Goods Analysis Report.
Wastage % or Wastage Quantity (if applicable)
Wastage % and Wastage Quantity are mutually exclusive. If some of the components are wasted during assembly, use these fields to include that information.
Disassembly Cost %
Indicates what percentage cost each component product makes up of the parent product.
By default DEAR splits the cost of the parent product equally between product lines in disassembly. However you can set rules on how DEAR needs to distribute the cost of the parent product among the components. The total must equal 100%.
Example: Product A is disassembled into 2 x Product X and 1 x Product Y. If product A has $100 cost, the default settings in DEAR will set $50 for Product X line, which will be split among 2 items giving the cost of $25 per instance of Product X and $50 for Product Y.
Suppose that you wish to set your own rules. You estimate that the cost of the product Y will be $80 and the cost of the product X will be $10 each. Your disassembly cost percentage will be 20% for the first line (product X) and 80% for the second line (product Y).
Labour & Overheads
Non-inventory items (Service Type products) are added to the BOM in this section. Add Quantity, Expense Account used to accumulate these expenditures and Price Tier used as a cost basis. If you do not have a standard rate for the Expense, the actual amount can be input during production.
Import/Export Bill of Materials
BOM details can be imported in CSV format via the Inventory module, or exported, edited, and re-imported for fast bulk editing. Multiple product BOMs can be imported at once.
Edit BOM Details in Bulk:
- Navigate to Inventory -> Products and select Export -> Bill of Materials.
- A CSV file containing all products with Bill of Materials will be generated.
- Make any changes within the CSV file (see below for explanation of each header). Supported changes include adding/deleting components, changing component quantities, changing wastage and cost percentage details, etc.) then save.
- Reupload the saved file by selecting Import -> Bill of Materials.
NOTE: The DELETE Action will delete components from a product, it will not delete the product itself. To delete products, see Deprecate and Delete Products.
Import Bill of Materials:
- Navigate to Inventory -> Products and select Import -> Bill of Materials.
- A blank BOM CSV file will be generated. Add the BOM details (see below for explanation of each header).
- Upload the saved file.
NOTE: BOM components must already exist as products in DEAR before they can be added to a Bill of Materials.
Bill of Materials CSV Headings
Action: (optional) Action column can have two possible values: Delete or Create/Update. If left blank, "Create/Update" is assumed.
ProductSKU: (required) Product SKU which BOM this line refers to.
ProductName: (optional) Product Name which BOM this line refers to. This field is used for information purposes only.
ComponentSKU: (required) Component SKU identifying the product used as a component to manufacture the product specified in the ProductSKU field. Should be unique for the same ProductSKU value.
ComponentName: (optional) Name of the product identified ComponentSKU field. This field is used for information purposes only.
Quantity: (required) Quantity of the component in BOM.
WastageQuantity_ForStockComponentOnly: (optional) Additional wastage quantity of the component in BOM. WastageQuantity_ForStockComponentOnly and WastagePercent_ForStockComponentOnly fields are mutually exclusive.
WastagePercent_ForStockComponentOnly: (optional) Additional wastage % of the component in BOM. WastageQuantity_ForStockComponentOnly and WastagePercent_ForStockComponentOnly fields are mutually exclusive.
CostPercentage_ForStockComponentOnly: (optional) % of the cost allocated to this component when disassembling product specified in ProductSKU.
PriceTier_ForServiceComponentOnly: (required for Service components) Identifies a sale price tier of the service to use when calculating Labour and Overheads related to production.
ExpenseAccount_ForServiceComponentOnly: (required for Service components) Expense account code or name to use to generate transactions related to this Service component.