Stock Transfers

Stock transfers let you move stock between two of your locations. View details of previous stock transfers by navigating to Inventory -> Transfers


Prerequisites:


NOTE:

  • Transfers can be only be changed or cancelled using Void and Undo after they have been completed if no transfer items have been used in sale/production or other stock movements.
  • Stock cannot be transferred if a Stocktake is being carried out at either the To or From location.
  • Component items must be in the same location to be used together for a Production operation (Assembly, Job, etc.).
  • Stock Transfer will allow to transfer stock that is allocated by sales or other processes (Assembly, Job, etc.) but not yet picked.


To transfer stock between locations:

  1. Navigate to Inventory -> New -> Transfer.
  2. Choose a From location and To location.
  3. Choose a Stock Sent Date for the stock transfer to take effect on the system and an In Transit Account (if required). The In Transit Account will hold the stock value while goods are in transit. It can be used for scenarios where the transfer will take some time to reach the destination warehouse, e.g. if your Warehouses are far apart from each other. In this case, you will also need to complete the Stock Received Date when goods have reached their destination warehouse. The detailed information on transactions generated using an In Transit Account can be found here.


The first step is to create a transfer order. This step can be skipped by checking the Skip Order checkbox.

  1. Click +Product and select the product(s) you wish to add to the transfer order. 
    • Click Scan to add products to the transfer by scanning their barcode.
    • Use Import to add products to the transfer in bulk by downloading, filling in and re-uploading a CSV template.
  2. Authorise the Stock Transfer Order and Print the Stock Transfer Order document (if required).

  1. Proceed to the next tab Products to start the picking process.
  2. Click + and select the product(s) you wish to Pick for Transfer.
    • Click +Fill from Order to copy products from the order stage.
    • Click Scan to add products to the transfer by scanning their barcode.
    • Use Import to add products to the transfer in bulk by downloading, filling in and re-uploading a CSV template.
  3. If you are using Bin Locations, you will be able to select the specific Bins at this stage. Under Locations, select the Bin where the product is located.
  4. Enter a Transfer Quantity for each product.
  5. Click Send Stock if using the In Transit Account option where the stock will take some time to reach the destination, or click Complete if the transfer is to take place immediately.

  1. Print the Inventory Adjustment Label and/or the Stock Transfer document (if required).
  2. The Manual Journals tab will appear after the stock transfer is completed. You can use journals to allocate transfer-related costs to transferred stock (similar to Manual Journals in the Purchasing Module). There is no authorisation required for these; as soon as an entered manual journal is saved, a transaction is generated, and cost will be updated. Additionally, users can select the way costs are distributed:
    • By Stock Transferred Cost (in cases where products transferred have no cost, the product average cost will be used for cost distribution).
    • By Quantity of Transferred Products.
    • By Weight of Transferred Products – In cases where products have different weight units of measure, the weight will be converted to a unified unit of measure for proper distribution. If there is a product with NIL weight, then this product won’t get any cost allocated to it.
    • By Volume of Transferred Products – In cases where products have different dimensions, the units of measure such as length, width and height will be converted to a unified unit of measure for proper distribution. If a product has no length, width or height indicated, this product won’t get any cost allocated to it.


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