Cash Management in DEAR POS

DEAR POS has a cash management feature that allows users to track the amount of ready cash available in their stores. Using this feature, you can add cash or remove a portion of the money for use in routine transactions such as stock purchases, operating expenses, wages, and taxes.

Prerequisite

DEAR Point-of-Sale (POS) - Getting Started and Information


  1. Viewing a Store's Account Balance
  2. Adding Cash to a Store's Account Balance
  3. Removing Cash from a Store's Account Balance
  4. Cash Payment Set Up


Viewing a Store's Cash Balance

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To view the cash balance available in a store's account, log on to DEAR POS, then go to Sell -> Cash Management.

On the Cash Management page, you can see the store's current cash balance, which is the sum of any cash you initially put inside the store account plus proceeds from any sales made within the store. From the same page, you can add cash to or remove cash from the balance.


Adding Cash to a Store's Account Balance

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Cash can be added to a store's account balance at any time.

  1. On the Cash Management page, click Add Cash.
  2. Enter the amount to be added to the balance in either the Cash in or Petty Cash in boxes.

  3. Optionally, select a reason for the addition of the cash to the balance. You may also enter a reason other than those on the list, but this is not saved anywhere within the system.

    NOTE: The reasons for cash in/petty cash in are maintained under the Cash Reasons tab on the DEAR POS Integration page in DEAR Inventory. For more information, see Maintaining the Reasons for Cash In/Out and Petty Cash In/Out in DEAR POS.
  4. Click Done to save your changes.

Back on the Cash Management page, the now higher account balance, or the sum of the old balance plus the amount added, can be seen.


Removing Cash from a Store's Account Balance

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Cash can be removed from a store's account balance at any time.

  1. On the Cash Management page, click Remove Cash.
  2. Enter the amount to be removed from the balance in either the Cash in or Petty Cash in boxes.

  3. Optionally, select a reason for the removal of the cash from the balance. You may also enter a reason other than those on the list, but this is not saved anywhere within the system.

    NOTE: The reasons for cash out /petty cash out are maintained under the Cash Reasons tab on the DEAR POS Integration page in DEAR Inventory.
  4. Click Done to save your changes. 


Back on the Cash Management page, the now lower account balance, or the sum of the old balance minus the amount removed, can be seen.


Cash Payment Set Up

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You can specify which currency denominations are used in your store to facilitate the input of cash payments and make it easier to calculate the correct change to give to the customer. Cash values can be entered manually at the payment screen, but the cashier can also press the denomination buttons to automatically add that value to the amount paid. 



DEAR sets predefined values for denominations based on your store's selected currency. Predefined values can be changed in the POS settings. The default predefined values are:

  • US Dollar: $1, $2, $5, $10, $20, $50, $100, $500, $1,000
  • Euro: €5, €10, €20, €50, €100, €200, €500
  • British Pound Sterling: £1, £2, £5, £10, £20, £50, £100
  • Australian Dollar: $2, $5, $10, $20, $50, $100
  • South African Rand: R10, R20, R50, R100, R200


To change denomination values:

  1. Navigate to Integrations -> POS -> Cash Payment Setup.
  2. You will see a screen showing the predefined denominations. Currencies without predefined denominations will be blank. Delete unwanted denominations using the red trash can and add new denominations with +Denomination. You can also edit existing denominations by clicking on the text.
  3. Save your changes to finish.

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