Spend Money [now part of money movement]

Use Spend Money in DEAR to quickly enter transactions for money going out of your organisation's bank account.

To create a quick Spend Money transaction:

  1. Go to Financials, Money Movement then Bank Accounts. 
  2. Click the name of the bank account you're spending money from. 
  3. Click Add Transaction > New Spend Money

  4. Enter information into the Spend Money fields. 
  5. Click Complete

Spend Money fields explained


This section provides guidance and tips on the Spend Money fields. Not all fields are compulsory.


  • To 

Enter the name of the supplier you're paying. To quickly add a new contact select Add new Supplier in the “To” drop down.

  • Date 

This will default to today's date. You can change this.

  • Reference 

This field is optional.

Choose a reference to suit your organisation. 

  • Tax Inclusive/ Tax Exclusive 

Select how you would like sales tax to appear in your Spend Money transaction.

If your Spend Money transaction has tax component, tick the check box for Tax Inclusive or leave unchecked for Tax Exclusive. The only difference between these two options is whether your Spend Money transaction lines and subtotal include or exclude sales tax. Both options calculate the same sales tax amount.

  • Product 

This field is mandatory.

Select an inventory or service item if you have set up for your organisation.

  • Comment 

This field is optional.

Enter as much text as you'd like to describe what your Spend Money transaction is for.

  • Qty 

Enter the quantity of items you've bought. Leave this field as 1.00 if your Spend Money transaction is for only one item such as bank fees.

  • Unit Price 

You can enter positive, negative or zero amounts but the overall Spend Money transaction can't be negative.

  • Account 

Select the account (from your Chart of Accounts) you would like your Spend Money transaction coded to.

  • Tax Rate 

Select tax rate applicable to the transaction.