If you're a Xero Accounting
application user, you have the ability to add payments to supplier invoices in Xero OR in DEAR Inventory and then synchronise this information between two systems. If you're a QuickBooks
online user, you only have the option of adding payments within QuickBooks and
then synchronising over to DEAR Inventory to apply to relevant invoices.
Before you're able to apply payments in DEAR Inventory, you will need to make sure that you have set up the right payment parameters and that payments created in DEAR Inventory are pushed out to Xero. You can do that by navigating to the Integration module and then navigating to Xero.
To apply the bulk payment, you will need to navigate to the Purchase module and select Bulk Payment under the Suppliers heading. Within the Bulk Payment screen, you will need to first select the supplier. You'll be notified of the currency this supplier operates in and you will then be able to select the period for which you would like to view the invoice which are due and click "Show Due Invoices" button.
You will then need to enter in an amount which will be paid to the supplier. You can view the total amount due to the supplier in the table below. If the currency of the supplier is different to your own base currency, you will also be required to provide a conversion rate and then also select a payment date.
You then have the option to provide a reference and also select an account from which the payment will be made within Xero. Currently, the figure outstanding is shown as $4,759.74 and I then have the option to either manually specify an amount that will be paid to each of the invoices or I can simply double click on the row which will automatically allocate any outstanding amount to that particular line. I can then repeat the process with the other outstanding invoice. My unallocated amount will be shown as zero and I can then confirm the payment by clicking the Pay button down the bottom of the screen.
The payment transaction would then be created for Xero and I'm able to synchronise that payment transaction by hovering the mouse over Xero Sync and the company name and then clicking the Sync Now button.